Business Administrator/Financial Clerk

Business Administrator/Financial Clerk

Duties and Responsibilities:

• Cost of Sales Management:
  • Data capturing with regards to cost of sales in Excel sheets and in the financial system via Imports and upload files
  • Monitor and analyse cost of sales to ensure accuracy and efficiency.
  • Collaborate with various departments to gather data and verify cost-related transactions.
  • Prepare and present detailed reports on cost of sales for management decision making.
• Creditor Payments and Reconciliations:
  • Manage creditor accounts and ensure timely and accurate payments.
  • Ensure clients have paid before any creditor payments are made.
  • Perform regular reconciliations of creditor statements and resolve discrepancies.
  • Maintain accurate records of creditor transactions and communications.
• Operational Expense capturing and management
  • Capture all operating costs in the Xero accounting system
  • Capture all credit card transactions in Xero per credit card
  • Capture all petrol card transactions in Xero per petrol card
  • Capture all cell phone expenses per person in Xero
• Travel Coordination:
  • Arrange and coordinate travel plans for employees, including flights, accommodations, and transportation.
  • Ensure travel arrangements comply with company policies and budget constraints.
  • Handle travel-related issues and emergencies efficiently.
• Cell Phone Package Administration:
  • Manage company cell phone packages, including procurement, activation, and termination.
  • Monitor and analyse cell phone usage to optimize costs and ensure compliance with company policies.
  • Liaise with service providers to resolve issues and negotiate contract terms.
• General Administration
  • Adhoc finance tasks as and when required.