Building Manager

SUMMARY:
To ensure that building assets are optimally maintained throughout their life cycle in accordance with approved budget through effective and efficient management of in house and outsourced services.

The role does require solid hands-on experience in the commercial property space.

POSITION INFO:
Role Location  
Montclare Place, Claremont, Cape Town.  

Working Conditions  
- Ability to work after hours and on weekends when required.  
- Must be willing to a hands-on approach – electrical, plumbing, HVAC installations, fire  
regulations.  

Reporting Manager  
The Building Manager reports to the Facilities Manager.  

Direct Subordinates  
The position, currently, has the following direct report:  
a) Handypersons (x2)
 
Budget Responsibility  
- To prepare and manage the technical budget (Capex and R&M) including forecasts and  
budget variance reports.  
- To prepare required technical and financial reports and feedback reports to management  
on issues.  

Duties and responsibilities  
- To set and implement planned/preventative/emergency maintenance in conjunction  
with the Property and Portfolio Managers, as well as disaster and emergency planning.  
- To ensure that life cycle planning and preventative maintenance plans over a 3, 5 and  
10-year period are set for properties under management.  
- To ensure effective asset control by setting and managing the asset register.  
- To implement energy saving programs (‘green’ principles), environmental and  
sustainability methodology in the portfolio.  
- To contribute to the SLAs for approved service providers in conjunction with the  
Procurement team.  
- To ensure that compliance is maintained with building and statutory regulations.  
- To manage and respond timeously to technical complaints and queries received by clients  
and identify trends in complaints.  
- To manage the relationship with the tenants, including tenant installations and asserting  
budgetary control.  
- To conduct inspections, including technical, housekeeping, service contract and take on  
and take back inspections.  
- To manage and coordinate staff activities and deliverables, implementing work schedules  
and effectively using the company performance and development management system.  
- To manage both “hard” and “soft” services, monitoring the quality of services and  
deliverables provided by suppliers, ensuring they are within budget by negotiating the  
advantageous pricing structures, as well as effective utilization of municipal and utility  
management.  
- To stay abreast of changing technical market trends.  

Experience  
- Minimum 3 years’ property or Built Environment experience.  
- 5 years’ property experience in a building environment.  
Exposure to the following  
- Knowledge of safety, fire and emergency procedures will be advantageous  
- Knowledge of Occupational Health and Safety Act and relevant legislation will be  
advantageous  
- Knowledge of SLA’s and lease agreements will be advantageous  
- Knowledge of basic technology in building (electrical, plumbing and construction) is  
extremely essential  
- Knowledge of mechanical and air-conditioning systems is extremely essential  
- Knowledge of day-to-day operations (cleaning, security) is extremely essential  
Qualifications  
- Certificate or Diploma or BSc in Property Studies / Building Science/ Facilities  
Management.  
- A technical tertiary qualification in Mechanical or Electrical or Civil/Structural  
Engineering will be an added advantage.
  
Competencies  
- Stakeholder Focus  
- Managing and developing Relationships  
- Communicating  
- Decision Making  
- Managing and Developing People  
- Entrepreneurial  
- Organisation  
- Problem Solving  
- Resilience  
- Coping with Pressure and Change