Branch Administrator

SUMMARY:
A client of ours within the manufacturing sector is looking for a Branch Administrator to join their team

POSITION INFO:
Location: 
Johannesburg 

Requirements: 

• Relevant experience in an administration focused role in a sales centric company essential
• Knowledge of Syspro advantageous
• High degree of computer literacy non-negotiable
• Must be able to work under pressure and meet deadlines

• Reception and operation
  • Full reception duties – Politely and efficiently answering of Switchboard, serving, and attending to in-person customers
  • Ensure that showroom and displays showcase our products in the best possible way
  • Attend to customers and conclude in branch sales when opportunities arise
  • Where customers require more assistance with choosing profiles or site visits are required, pass as much customer info onto the branch manager as possible to help facilitate conclusion of a successful transaction by whichever sales resource the lead is passed on to
  • Ensure that all digital and telephonic leads are captured for future reference
  • Take payment from customers by card machine ensuring all receipts are correctly filed for future reference and payments are reconciled to cash sales each day
• Admin Duties: 
  • Raise sales invoices for all sales concluded through the branch
  • Raise credit notes for customers when required
  • Issue quotes as required by sales team
  • Filing of customer invoices, credit notes and signed delivery notes
  • Communicate price increases to all customers effectively and efficiently
  • Update sales reports for distribution to the Branch Manager
  • Ensure all relevant certificates and licenses to operate the branch and delivery vehicles are valid
• Stock Management: 
  • Oversee stock management in the branch by ensuring stock management procedures and controls are implemented and correctly followed
  • Plan and oversee stock take monthly or as and when required by the Finance Manager
  • Investigate discrepancies identified at stock takes and provide suitable explanations for variances to the Finance Manager
• Deliveries and Warehouse
  • Manage the warehouse and operations staff’s daily activities
  • Plan deliveries with the driver
  • Oversee receipt of stock when containers are received
  • Ensure timeous production of display boards as required by sales team

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