Bookkeeping Assistant - Properties

SUMMARY:
1 x Bookkeeping Assistant – Properties division

Area: Jet Park - Gauteng

POSITION INFO:
Job description for Properties bookkeeping

• Attend to tenant queries - telephonic & written
• Processing supplier orders & invoices
• Ensuring that all invoices are available for reconciling at month end
• Do rental invoices monthly
• Do all admin reports
• Must know Pastel very well
• Processing payments, invoices, income and receipts and entering data into accounts databases then filing hard copies
• Preparing financial statements showing business income and expenditure
• Paying vendor invoices and tracking bank account balances
• Completing VAT returns
• Verifying the accuracy of business accounts and alerting the Accountant of errors
• Recording any inconsistencies to help the Accountants inaccuracies
• Developing monthly financial statements including cash flow, profits and loss and balance sheets
• Managing employee expense claims
• Helping the Accountant with administrative duties and preparing yearly accounts
• Managing outside work and expenses thereof
• Computer literate i.r.o emails/letters
• Do monthly meter reading of all tenants
• Any tenant queries to be liaised wit maintenance
• Follow-up with maintenance on weekly basis
• Give a weekly report regarding the maintenance and repairs done on all properties
• Assist Auditors with properties Audit
• Attend to Municipal queries
• Print check all Municipal accounts monthly and hand management
• See that all rental contracts are up to date
• Site visits to be done
• All files to be up to date with council plans
• Make sure all properties have working meters for water & electricity
• Phone / emails tenants in arrears with rent
• Handle all property insurance claims
• Do buying of materials related to properties
• Work with Metering on Line (PMT)
• Do Quotations and orders
• Ensure that safety files are done and kept up to date
• Market vacant properties and speak to Agents
• Any other hoc duties given by Management