Bookkeeper Branch Administrator

• Minimum Grade 12 Certificate.
• Bookkeeping Certificate/Equivalent
• Qualification in Administration will be advantageous
• Drivers license own transport
• Able to work extended hours if need be, month end

Duties:

• Loading & updating of contracts information - Loading of customer contracts onto the system to ensure accurate billing to customers /manual billing – reinvoicing and once-off invoices
• Asset reports Doing monthly dispensing recon to balance rental assets
• Preparing & control of monthly stock take, Updating stock sheets to ensure all batches relevant to stock are posted
• Manage & confirm stock take to ensure effective stock control
  • Petty cash - Ensure that all relevant documentation pertaining to petty cash is signed off by the GM.
  • Human resources Complete forms & obtain documents for internal departments
  • Maintain EAA’s, personnel files, leave records and overtime
  • Issuing of engagement pack to new employees
  • Issuing of termination pack to employees who leave the Company
  • Managing the attendance registers.
  • Reporting - Ensure that the deadlines are met in respect of the Base revenue report / updates to the Accountant based on flash / manual invoice report / voided invoice reports to the Credit control Supervisor.
  • Payroll & Payroll queries - Preparing the monthly commission in accordance with the sales policy to ensure on-time payment to Payspace & printing of pay slips.
  • Collection & submission of staff salary inputs.
  • Flash reports Assist the GM with Flash reports & explanation on actuals, using the IT system for cost control.
  • Admin control - Ensure segregation of duties to ensure system soundness
  • Keep register updated & follow-up with consultants on outstanding trials.
  • National account preparation - Ensure correct documents are sent to Head Office for the accurate billing to customers.
  • Branch contract register - Complete the register after installation / withdrawal & ensure that the GM signs contracts & new data sheets

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