Bookkeeper

Recruiter:

Talented Recruitment

Job Ref:

DBN002097/KA

Date posted:

Thursday, November 10, 2022

Location:

Durban, South Africa

SUMMARY:
Bookkeeper required to provide support to the business, ensure processes and procedures are implemented and maintained to ensure customers are delighted, suppliers professionally dealt with and the team is well supported. Based in Mount Edgecombe, Durban.

JOB DESCRIPTION:

Requirements:

Matric
Relevant tertiary qualification
Sage Accounting package proficiency.
Computer literacy – particularly MS Office packages (Excel essential).
Bookkeeping experience involving inventory essential.
Bookkeeping experience involving foreign exchange transactions highly preferable.
Understanding of warehousing, logistics and wholesale business.
Ability to work under pressure & to deadlines
Attention to detail
Initiative
Planning and organizing
Teamwork
Technical/Professional Knowledge

Duties and responsibilities:
Creditors:

Receive invoices from supplier and obtain approval from management
Process invoices and reconcile to statement
Match payment and file
Liaise with suppliers (local & international) on any queries
Process all foreign supplier transactions
Complete credit applications with new suppliers
Prepare monthly creditor payment schedule and provide to Managing Director for payment prior to month end.

Debtors:

Process invoices for orders as necessary
Ensure that online invoices are created that were missed by Stock2Shop integration
Compile and send out monthly statements
Debtor management including follow up with customers to ensure payments are on track and in line with the payment terms
Build relationships with key finance people within the customer base
Check and recommend for approval all credit applications for new customers as well as for increased credit limits for existing customers
Prepare revenue forecasts on monthly basis for cash flow purposes
Handle all account queries

Bank:

Process cash book entries with appropriate allocation of payments and receipts
Perform bank reconciliations
Liaise with the bank on queries and import-related matters (eg. EOI’s & FEC’s)
Maintain, control and reconcile Petty Cash
Check reconciliation and statement for company credit card and submit to Managing
Director for approval and payment

Inventory:

Issue Purchase Orders to warehouse ahead of shipment arrival and process shipment invoices to add to inventory
Create new stock codes and pricelists
Ensure stock figures are accurate and match warehouse actual stock on hand
Add new stock items
Ensure random and year end stocktakes are done to ensure accuracy of SoH
Investigate and manage stock variances and do stocktake adjustments on Sage after management approval of variances and raise claims if necessary

Accountant Liaison:

Work closely with company accountant on queries and complicated matters to ensure compliance and risk mitigation
Prepare month end schedules and reconciliations ensuring that deadlines are met for handover of work to the accountant for monthly management accounts
Prepare documentation and handle queries from accountant relating to the annual financial statements

General Administration:

Maintain BBBEE data as required and liaise with consultant to facilitate verification and audit preparation and queries
Processing of Staff Expense Claims and Staff Purchases requests for approval by Managing Director
Preparation of Trade Finance and banking documentation
Maintain Royalties & Deposits schedules

Should you not receive a response within the next 2 weeks, please consider your application unsuccessful. Vacancies are advertised on our website, you wish to keep abreast with our active roles.

IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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