Bookkeeper

SUMMARY:
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POSITION INFO:

Role Purpose

The Bookkeeper is responsible for maintaining accurate financial records, processing transactions, and ensuring compliance with accounting standards. This role provides essential support to the finance team by managing day-to-day bookkeeping functions, reconciling accounts, and preparing reports to aid in decision-making.

Key Responsibilities

• Financial Record Keeping
  • Record all financial transactions in the accounting system accurately and promptly.
  • Maintain the general ledger and subsidiary ledgers.
• Accounts Payable & Receivable
  • Process supplier invoices, expense claims, and staff reimbursements.
  • Prepare customer invoices and follow up on outstanding payments.
  • Reconcile supplier statements and customer accounts.
• Bank & Cash Management
  • Reconcile bank accounts and petty cash on a monthly basis.
  • Monitor cash flow and highlight variances.
• Payroll Support (if applicable)
  • Capture payroll data and ensure accurate processing of wages/salaries.
  • Process statutory deductions (PAYE, UIF, Pension, etc.).
• Compliance & Reporting
  • Assist with VAT, PAYE, and other statutory returns.
  • Prepare monthly management accounts and financial reports.
  • Ensure compliance with accounting standards, policies, and procedures.
• Audit & Year-End
  • Prepare supporting documents for annual audits.
  • Assist external auditors and provide requested information.

Qualifications & Experience

• Diploma or Certificate in Bookkeeping, Accounting, or Finance (preferred).
• 3–5 years’ proven experience as a Bookkeeper or in a similar finance role (experience in hospitality, retail, or restaurant industry advantageous).
• Proficiency in accounting software (e.g., Sage, Pastel, Xero, QuickBooks).
• Strong knowledge of accounting principles and financial regulations.

Skills & Competencies

• High attention to detail and accuracy.
• Strong numerical and analytical skills.
• Proficiency in MS Excel and other MS Office applications.
• Ability to meet deadlines and work under pressure.
• Strong organizational and time management skills.
• Excellent communication skills (written and verbal).
• Integrity, confidentiality, and professionalism.

Key Attributes

• Reliable and trustworthy with strong ethics.
• Proactive and solution-oriented.
• Adaptable and willing to learn.
• Team player but also able to work independently.