Aviation Admin Manager

We are looking for a Aviation Admin Manager to start asap.

Working Hours: Mon-Fri 08h30 / 17h30 On call 24/7 20k - above Negotiable

Shortlisted candidates undergo Polygraph test / criminal check/ credit check and drug test Purpose of the Position: • To effectively manage the Aviation admin department and oversee the administrative operations of the business. • Preference will be given to candidates that geographically close to Lanseria.

Responsibilities and Duties: Not Limited: • Keeping a daily attendance register for all staff in Aviation and sending it to HR • Leave planning for Aviation staff and submittal of application forms to HR • Keep a schedule of all flights • Keeping a schedule and cost calculations for all flights for partners • Recording and tracking the actual flying hours for each pilot • Reporting the monthly hours flown to JSSI for the ZT-RTZ and ZS-ZAM • Reporting the monthly hours to MSP for the Falcon engines and APU • Auditing and scrutinization of all the invoices from Aviation on all 4 aircraft. • Sending flight folios to Head Office after each flight • Submitting Requisitions for all the Aviation invoices to accountant • Planning of all flights – liaison between crew, Dispatch, Lounge and FBO • Reporting all flight movements to the Aviation Group • All charter and flight requests coordination • Vetting of all agreements – Insurance renewals, maintenance support program renewals, Lease agreements • Liaison between Insurance, Maintenance facility and Assessors on all claims • Arranging Jet A1 fuel drums to for helicopter operations in the field • Arrange and plan crew training • Credit card reckons on Aviation and helicopter credit cards • Aircraft maintenance and flight documentation monthly audits (Keeping revision status current) • Liaison with the SACAA on extensions and imports • Radio Station licence renewals on aircraft • Resolving Aviation invoice queries and disputes • Monthly Aviation Operational Meetings - Aviation • Creation and updating of Operational costs for every aircraft, operational cost per hour per aircraft • Monthly Flight Safety meetings (Recording of minutes) • Certificate of Airworthiness renewal tracking and application to SACAA • Vetting all claims and submission on all Aviation staff claims • Maintenance planning forecast (Technical) • Maintenance planning forecast (Financial) • CAMP maintenance tracking system, aircraft, engine, airframe and APU hours updating • Daily aircraft general housekeeping (cleanliness, tyre pressures, oxygen etc) • Pre-flights, after flights, refuelling and towing on all 4 aircraft • Vetting and auditing of monthly maintenance invoices from Maintenance for ZS-SRU and submitting requisitions to Head Office for payment. • Vetting and auditing of monthly maintenance invoices from NAC Maintenance for ZT-RTZ and submitting requisitions to Head Office for payment. • Vetting and auditing of monthly maintenance invoices from PAS for ZS-ZAM and submitting requisitions to Head Office for payment. • Daily oversight and supervision of maintenance on all aircraft maintenance events and progress feedback to Head Office.

Academic / Trade Qualifications / Other: • High school graduate • Diploma / Degree in Aviation Administration or equivalent Work experience and Skills: • Proven Aviation management experience and knowledge • At least 2 contactable references • High level of Excel skills • Exposure to the SACAA environment • Maintenance and planning skills • Technical and financial skills Personal qualities & behavioural traits: • Adaptability • Ability to multitask • Good judgment skills • Good management skills • Good communication skills • Planning and organizing skills • Stress tolerance • High energy level • Assertive • Well-groomed and professional • Efficient and takes initiative • Not a clock watcher • Able to maintain high level of confidentiality