Auto Parts - Assistant Manager

Purpose of the job:
Contributes to the total effectiveness of the department by controlling financial processing, communicating openly, and solving
problems proactively in a timeous manner. As a key player within the team an important requirement will be to build trust, drive
the execution of tasks and solve problems with integrity and innovative thinking as a positive, engaged Management Team
Member

Experiential and Educational requirements:
• Matric
• Minimum of 5 years’ experience in an end-to-end Supply Chain Environment
• Completed, or studying towards, a tertiary degree in Supply Chain Management. Alternatively, a minimum of 3 - 5
   years related experience in a similar role
• Computer Literacy: Intermediate MS office and SAP R/3 experience

Essential duties and responsibilities:
• Selling and Purchase Prices are accurately loaded within SAP according to implementation timings, with the
necessary ZPPR/ZPPO approvals in place
• Stock levels are analysed and Supply Chain Coordinators are supported with the development of initiatives to
reduce aged / obsolete stock, where necessary ensure that interest and storage costs are recovered
• Liaise with Credit Control to ensure accurate, timeous, and in-full payment from customers
• Sales Orders and Purchase Orders are raised within SAP accurate and timeously, aligned to customer orders
• Aged Sales Orders and Purchase Orders in SAP, for which there is no delivery commitment, are cleared, and such
clearance is recorded • Invoice queries are corrected within the month of processing and variance calculations are provided to
management for checking and authorisation.
• Analyse VF04 and support Supply Chain Coordinators with resolution of open items, escalating to Management as
required to support
• Minimise risk exposure due to air and hand carry shipments
• Developing a strong understanding of customer needs and keeping close communication to enhance service
delivery and customer satisfaction
• Assist with the implementation of action plans to resolve any customer complaints or concerns
• Ensure that Quotations are submitted, with acceptance received within specified deadlines for implementation
• Maintain customer information, including but not limited to Contacts Database, Order Files, SAP Master Data
• Ensure accurate and timely Co-ordination of shipping schedules and communication of this information for order
balance, calculation, and information sharing (Weekly)
• Comply with Standard Operating Procedures
• Ensure that SAP processing is up to date and correct regarding Orders, Pricing, Invoicing and Receiving
• Direct team to achieve objectives established in the department’s Strategic Plan
• Gather Information and Report/Consult with Management regarding the need for urgent shipments and priority
support 
• Ensure that ALL irregular operations are reported to management immediately for understanding and prompt
action/resolution to avoid risk
• Check and confirm Order Accuracy, Fluctuations and submission timing in accordance with deadlines.
Ensure forms are handed to Management for Authorisation and that check sheets are complete
• Process and Check Customer Orders confirming Accuracy, Fluctuations and submission timing in accordance with
 deadlines.
• Ensure forms are handed to Management for Authorisation and that check sheets are completed and order forms
are uploaded/submitted
• Submit and track Request for Quotations - Providing all the necessary detail (Relating
to New Parts Introduction and Build-out)
• Ensure that accurate Rundown Sheets are created with detailed supporting history for discussion 
• Provides support to team members on day-to-day operations
• Ensure performance objectives and targets are met and that concerns are communicated to management
• Provide on the job training to members and to constantly motivate them to strive toward better results
• Maintain appropriate interpersonal relationships with employees, peers, and consumers
• Ensure that Company policy is adhered to, particularly but not limited to Office Hours, Lunch Breaks, and Security
Ensures that work area is clean, secure, and well maintained [5S]
• Completes special projects and miscellaneous assignments as required
• Conduct Weekly meetings to ensure Knowledge Sharing and ensure that Operational issues are identified, tracked
and resolved timeously
• Participate in Quarter end Inventory Verification at stock count (Audit) as require