SUMMARY:
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POSITION INFO:
Auditor/Junior Auditor (MIP R 502.59 and Invoice Rate R 565.53)
Short Description / Purpose of Job
To conduct comprehensive audits on all relevant Supply Chain Procurement contracts and systems (specifically Road Logistics) in alignment with all applicable Governance requirements. This includes identifying, obtaining, and uploading all missing and relevant information and documentation into the appropriate systems in response to the audit findings. The role further entails compiling a detailed audit report and communicating the audit findings, conclusions, corrective actions, and recommendations for improvements.
Recruitment Description / Key Accountabilities
- Draft and Document Processes: Develop and document a detailed process flow for all relevant systems, including the specific requirements for each system, to enable effective auditing.
- Conduct Audits
- Perform audits on applicable contracts and systems in accordance with the approved process flow and governance requirements, including SOX controls.
- Analyse system data, contract information, and process compliance to ensure alignment with governance and regulatory standards.
- Documentation Management: Upload, file, and maintain all relevant and missing documentation within the appropriate systems and repositories to ensure complete and accurate records.
- SOX Compliance Review: Review SOX tests and provide a professional opinion on their effectiveness and adequacy in the control environment.
- Identify Control and Governance Gaps: Detect and document control failures, governance shortcomings, and any process deviations observed during the audit of contracts, systems, and related activities.
- Stakeholder Engagement: Collaborate with Contract Specialists and other internal and external stakeholders to proactively address identified issues and ensure corrective actions are implemented.
- Governance Support: Assist the Manager in ensuring that all contracts, systems, and processes adhere to relevant governance, compliance, and audit requirements.
- Audit Reporting: Compile a comprehensive audit report outlining governance gaps, control failures, risks, conclusions, recommended corrective actions, and improvement proposals.
- Handover and Close-Out: Complete a formal handover to the Commercial Specialist at the conclusion of the audit, ensuring all findings, actions, and documentation are clearly communicated and transferred.
- Continuous Monitoring / Follow-up: Include monitoring the implementation of corrective actions after the audit.
Example: Monitor the implementation of corrective actions to ensure timely closure of findings.
Formal Education
3 – 4 Year Relevant University Degree.
Min Experience
6+ relevant years.
Competencies
Continuous Process Improvement:
The methodology followed for increasing the effectiveness and/ or efficiency of a business process, often through automation.
Critical Reasoning:
The action of critically thinking about something in a logical, sensible, and effective manner considering all factors to determine a fruitful outcome.
Problem Solving:
A step-by-step process of defining a problem, searching for information, and testing a series of solutions until the problem is solved. In involves critical thinking, analysis, and persistence.
Reporting: The ability to access information from databases, forms, and other sources, and prepare reports according to requirements. (KPI’s, Committed Cost, Preservation of spares).
Leadership: Good indirect leadership and/or supervisory skills - influencing and leading teams who are not direct reports.
Internal Controls: Knowledge of internal controls, and experience in implementing, enhancing and maintaining a strong internal control environment (ability to evaluate control effectiveness and identify gaps in processes and systems).
Analytical Skills: Good analytical skills and attention to detail (ability to extract, analyse, and interpret data to identify trends, gaps, and control failures) – attention to detail.
Multi-task: Ability to multi-task and work well under pressure.
Communication: Excellent collaboration and communication skills for working with internal and external stakeholders.
Software Skills: Good Software Skills including Outlook, Excel, PowerPoint, Word, MS Teams, and related applications. SAP will be an advantage.
Integrity and confidentiality: Trusted to handle sensitive contracts, financial, and personal data.
Project Management
- Ability to work independently and manage priorities.
- Experience preparing audit reports, documenting findings, and recommending corrective actions.
- Knowledge of document management systems and ability to upload/organize audit evidence accurately.
- Experience with process mapping / workflow documentation.
- Previous exposure to contract audits, supplier audits, or operational audits in logistics or procurement.
- Familiarity with continuous improvement frameworks.
Ways of work: Structured way of working with good organization, planning, and time management skills.
