Assistant Human Resource Administrator

Working Hours:

Mon – Fri 08h30 to 17h30 (longer hour will be expected from time to time)

Be prepared to travel from time to time

Sandton -

Johannesburg

Purpose of the Position:

• Ensuring the HR Department is effectively managed through the understanding of the LRA and BCEA.

• Apply the corrective measures in all HR related tasks.

Responsibilities and Duties: Not Limited

1. Law:

• Have good working knowledge of South African labour laws (LRA and BCEA)

• Knowledge and or experience on PSIRA (Security) employment laws and requirements

• Registered with South African Board of peoples practices (SABPP) - optional

• Knowledge and experience in practicing as a Lawyer - optional

2. Policies and Contracts:

• Design and implement company HR policies that promotes a legally compliant workplace

• Create policy register with approvals from CEO / Chairman

• Review and revise the HR policies on an ongoing basis to reflect changing economic trends, legislation,

and organizational goals

• Organize and deliver engaging presentations to upper management regarding HR-related issues,

policies, and practices

• Drafting of contracts of employment (permanent and fixed term)

• Drafting of notices and letters where required

3. Management of HR Department:

• Set objectives as required and track progress thereon

• Ensure HR staff addresses employees’ requests and grievances in a timely manner

• Management of employee leave records and balances on an ongoing basis

• Ensure the time tracking system is utilised by staff where required. Download reports where requested.

4. Management of Recruitment process:

• Manage the recruitment process from start to end when new employees are required to be appointed

by the organisation (which includes writing job descriptions for recruitment, carrying out initial

screening interviews, and putting forward suitable candidates for management’s consideration)

• Ensure pre-employment phase (Polygraph and Back ground checks) is conducted internally prior to hire.

5. HR Administration:

• Ensure that all employee files and contracts of employment are in place and kept up to date;

• Discuss employees’ career development paths with managers;

• Perform other administrative duties as assigned to you, such as maintaining employee records, or

updating of various databases.

• Compile monthly HR Management report for CEO review.

6. Disciplinary and CCMA (Labour relations):

• Manage disciplinary action taken against employees for breaches of the company’s disciplinary codes of

conduct, including participation in disciplinary hearings.

• Appearances at the CCMA and prepare case file

• Managing employee relations, such as mediating and resolving conflicts to maintain a positive working

environment between employees, employer, bargaining councils and or Unions.

7. Training and Development:

• Assess employee performance (together with departmental heads) based on whether they are

accomplishing company objectives and provide them with feedback based on their performance.

• Improve employee performance through targeting and training specific skills as and when required.

• Keep record and maintain training and orientation plans with budgets

8. Management of Payroll:

• Overseeing payroll and managing accounting records for employee salaries which is done by the payroll

administrator.

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate

processing of payroll transactions including salaries, benefits, garnishments, taxes, and other

deductions.

9. Security Division:

• Keep abreast with the latest PSIRA legislation and requirements

• Oversee and manage all Security HR Administration

• Help Mediate and negotiate with Security staff whom sometimes have hostile tendencies

10. IOD (Injury on duty claims):

• Ensure all relevant companies are registered with COIDA and letter of good standing is in place.

• Keep record of all IOD claims

11. Employment Equity (EE) and Labour Stats:

• Manage EE Structure for all relevant companies

• Ensure the company adheres to the equity requirements act

• Create and implement equity plan

• Ensure equity meetings are conducted and minute

• Complete yearly EE on DOL website

• Complete and submit quarterly employment labour stats to

Academic / Trade Qualifications / Other:

• High school graduate

• Bachelor''''''''s degree in HR

• Driver’s license

Work experience and Skills:

• Proven experience with contactable references

• 5 or more years related experience

• Proven track record as an HR Manager or other management roles;

• Comprehensive knowledge of employment law and recommended HR practices;

• Well-versed in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook;

• Proficiency in HR information systems and databases;

• Excellent oral and written communication skills. This includes being able to make effective

presentations to upper management;

• Possess a high diplomatic and professional attitude towards managing interpersonal relationships

with people at all levels;

• Experience with workplace investigation, conflict management, and handling employee grievances

and discipline;

• Experiencing in leading, managing, and training employees for HR functions;

• An effective problem solver who can analyse situations to create and implement practical solutions

that meet organizational goals;

• Good time management skills and capability in working with deadlines;

• Comfortable with numbers, financial information, and analysing data;

• Proactive attitude in forecasting plausible issues and implementing protective measures.

Personal qualities & behavioural traits:

• Adaptability

• Ability to multitask

• Good judgmentskills

• Good management skills

• Good communication skills

• Planning and organizing skills

• Stress tolerance

• High energy level

• Assertive

• Well-groomed and professional

• Efficient and takes initiative

• Not a clock watcher

• Able to maintain high level of confidentiality