Assistant Fleet Manager (Maritime) - Cape Town

SUMMARY:
The Assistant Fleet Manager is responsible to ensure the day to day operations of the Company’s Vessels, Jetty and crew.

POSITION INFO:

The  Assistant Fleet Manager is responsible to ensure the day to day operations of the Company’s Vessels, Jetty and crew.

•             Gross salary: Max R35,000 per month

•             Provident Fund: 9% on the gross salary

•             Permanent position with 4 months’ probation

PRODUCTION OUTLINES

•             To ensure the effective and efficient utilisation of our vessels

•             The plan for each voyage is fully communicated and agreed with the skipper.

•             This plan is then carefully and accurately monitored daily.

•             To ensure that the vessels operating procedures always comply fully and with DAFF, SAMSA, OHSA and NRCS requirements.

•             The Surveyor report proves that vessels are kept at an acceptable standard.

•             Each vessel has a valid permit that complies with the legal requirements.

•             Safety equipment and fishing gear meets the legislated conditions & requirements.

•             HACCP Audits show work areas are safe, and Marine Health & OHSA regulations are met.

•             Regular safety checks are done on all vessels and equipment.

•             On-going monitoring of vessel safety meeting minutes prove such meetings are being held.

•             All occupational injuries & diseases are immediately reported as soon as they occur/arise.

•             Time expiry logs of all safety equipment on each vessel are updated and are accurate.

•             Logbooks showing wires etc. in use, when installed, & when replaced are accurate & up to date.

•             To provide the right resources for the crew in order to achieve the required performance

•             All vessel-based staff strictly applies the ordering procedures.

•             Refuelling of the vessels is done in good time

•             To ensure that our captains and crews are familiar with all the employment conditions and operating policies and procedures - and those accurate records exist for these employees

•             New crew are properly and correctly inducted.

•             Crew receive an annual medical certificate.

•             The skippers receive an annual licence with TNPA & SAMSA.

•             Every crewmember is in possession of an employment contract.

•             All employees receive the correct normal and overtime payment.

•             Clock cards are correctly completed and presented to payroll in good time.

•             Designated employees are identified for advancement as per the EE requirements.

•             Close liaison with HR Manager ensures that training needs are being addressed.

•             With the support of the HR Manager develop the sea going staff to their full potential, and ensure their motivation, commitment and loyalty to the company.

•             To ensure that vessels operate according to a specific plan for each voyage.

•             Each vessel has the correct crew for its task.

•             Each vessel is stocked with the correct provisions.

•             Each vessel departs & returns as planned - weather & fishing conditions permitting.

•             Each vessel''''s off-loading commences as soon as is practically possible.

•             To ensure all fish is off loaded in a manner that does not compromise its quality.

•             The necessary offloading procedures are applied.

•             Off-loading schedules are realistic and correctly applied for company and non-company vessels.

•             Offloading and delivery to the coldstore is completed to the satisfaction of the QC department.

•             To efficiently operate at as low a cost level and as high a productivity level as possible.

•             Ration use and returns per vessel per trip is monitored and controlled.

•             Fishing gear (including protective clothing) issue per vessel per trip is monitored and controlled.

•             Staff discipline always follows the understood and accepted procedures.

•             The proper application of the grievance procedure sees grievances satisfactorily resolved

•             Communicate effectively with other departments: Quality Control, Distribution, Sales, Maintenance, Production, Procurement, Administration and HR.

•             Ensure Compnay´s policies and procedures are followed. Meet all assigned goals and assist others in accomplishing their goals.

•             Maintain Order Entry Discipline. Co-ordinate and maintain the standards and procedures for the company.

•             Conduct formal performance reviews on key personnel and initiate disciplinary measures according compnay´s policy whenever needed.

•             Oversee all staff scheduling time off and overtime.          

•             Manage and control of all fleet work orders.       

•             Assures all staff has the recourses and information to perform their function.      

•             Ensure minimum waste and abuse of equipment.

•             Maintain safe working environment.

•             Ensure employee safety training is conducted as required.

•             Provide a positive motivating example for employees. Conduct training or authorize training of production employees.

•             Take all necessary actions to manage production costs and improve profitability.

•             To able to meet all assigned goals and assist others in accomplishing their goals. 

•             Conduct formal performance reviews on key personnel.

•             Initiate disciplinary measures according company Disciplinary Code of Conduct and Policies when applicable.

•             Assist employees to maintain safe working environment and comply with the Health and Safety Act.

•             Staying focused during highly repetitive tasks.

•             Being able to gather and interpret a large amount of information.

•             Presenting curated data in an organized manner.

•             Identifying issues and resolving problems in a timely manner.

•             Prioritizing and planning work activities as to use time efficiently while managing a high volume and

•             diverse workload.

•             Multitasking; being able to work in a dynamic, fast-paced environment.

ORGANIZATIONAL AND TIME MANAGEMENT RESPONSIBILITIES

•             Excellent communication skills and good approach towards employees.

•             Knowledge numeracy and computer literacy skills.

•             Excellent Computer proficiency in MS Office (Word, Excel and Outlook)

•             Capacity to develop good working relationships and trust with management and co-workers within other departments.

•             Strong problem-solving skills, analytic ability and be very detail oriented. Good identifying numerical errors.

•             Always keeping the end-user/customer in mind.

•             Being results and deadline driven.

•             Able to transmit the instructions accurately and with precision.

•             Adapt to company procedures and standards

•             Promote good performance among employees by addressing their queries in a prompt manner.

•             Be able to work with little supervision and are usually expected to be highly motivated self-starters.

•             Attention to Detail

•             Interpersonal skills

•             Self-Management skills

•             Excellent communication skills

•             Strong problem-solving skills

•             Target driven skills

•             Communicating clearly, both in writing and verbally, in order to create a clear and communicative environment with employees, members of the Company management team,

•             Displaying strong a demonstrated team player.

•             Good people management skills and management of staff.

•             Identifying problems and implement preventative strategies to minimise risk.

•             Being able to develop good working relationships and trust with various teams.

•             Working well with many different departments and external suppliers.

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