Assistant Accountant

SUMMARY:
This role covers the full Accounts Payable and Cash Book functions as well as number of accounting and other duties in the Finance Division. The incumbent will report to the Accountant

POSITION INFO:

KEY DUTIES AND RESPONSIBILITIES:

The Assistant Accountant carries out a variety of financial and administrative duties. Maintains accounting and administrative systems and procedures, utilizing appropriate resources and software applications.

Creditors Accounts Payable)

Local Creditors

• Captures invoices
• Processes Purchase orders for Local Suppliers where necessary
• Processes debits/ returns in respect of adjustments or errors – Accountant / Financial Manager or Directors to authorize
• Prepare Weekly & Monthly Payments
• Reconcile Creditor Accounts weekly
• Prepares formal creditors reconciliations for review by Accountant
• Resolves any accounting queries in respect of amounts on statements, missing documents etc. Prepares Local Creditors Reconciliations
• Prepares weekly/monthly payment schedules – to check calculations
• Prepares supplier remittance advices and emails to supplier
• Match Payments in Evolution
• Processes supplier invoices from Goods Received Notes (GRPOs) on evolution and checks detail to supplier tax invoice
• Process Customs Vat and Reconcile accounts

 Banking, Cashbooks, Credit Cards Statements

• Captures and allocates Cashbook data for Company bank accounts, credit cards and petty cash accounts
• Prepares monthly reconciliations of credit card general ledger accounts to statements and petty cash reconciliation

 Petty cash

• Administers petty cash box, ensuring that all withdrawals are signed for and are supported by slips/invoices
• Performs monthly petty cash counts prior to handing over to Accountant to check and sign off

 Journals

• Captures journals in respect of credit card & petty cash (JHB & CT), for approval by Accountant / Financial Manager
• Captures correcting journals in respect of Creditors, cashbook or other data entries, on request and for approval by Accountant / Financial Manager

 VAT Control

• Have a good understanding on what costs/charges is vatable and non-vatable

 General Ledger Account Analysis

• Prepares detailed and accurate analysis of general ledger accounts monthly

 Audits

• Retrieves documentation and provides information for the auditor, as required, during the annual audit
• Assists with preparation for and collation of documents required for the annual BEE verification audit

 Filing, Document Scanning and Archiving

• Responsible for filing and archiving for the Finance department, for easy retrieval of documents as and when required
• Maximises efficient use of storage space and resources
• On instruction disposes of archived material at the end of retention period

 Maintenance of Confidentiality & Security

• Maintains absolute confidentiality regarding Internet banking logon procedures, passwords, and usernames
• Maintains absolute confidentiality regarding financial and any other confidential company or employee data
• Follows best practice working procedures to ensure confidentiality of electronic files, documents and working papers

 Systems & procedures

• Writes/maintains written records of own systems and procedures in the form of a Standard Operating Procedure Manual

 Teamwork

• Consistently demonstrates willingness to assist colleagues with tasks to ensure smooth operations in department
• Provides back-up assistance to other members of the team on request from Line Manager
• Contributes positively towards a professional and pleasant working environment in department and company
• Always communicates professionally with colleagues and managers

 Compliance with Internal Policies and Processes

• Demonstrates responsiveness to follow up requests from internal and external customers, managers, and colleague (if relevant)
• Complies with personal company-related administration in a timely manner
• Copies relevant managers and colleagues on email communication when relevant or as requested by managers
• Ensures ongoing knowledge of and complies with company policies published on the company’s intranet

 General

• Order office stationery
• Performs any other relevant activities required for effective completion of his/her job.
• May be required to perform other duties to ensure continuity of operations at the company

 CANDIDATE REQUIREMENTS:

 Matric (grade 12)

• Formal post-matric qualification (diploma or Certificate) in accounting/business administration from recognised tertiary educational institution, with accounting as a major subject
• Minimum 3 years relevant commercial experience
• Accurate and complete accounting data capture
• Proven proficiency in MS Office (Word, Excel & Outlook)
• Competence in the Sage Evolution
• Proven ability to compile and present spreadsheet data, maximising use of formulae and functions to facilitate ease of following
• Excellent numeracy skills
• Fluent in English & Afrikaans (written and spoken)
• Strong organisational skills
• Ability to use own initiative
• Strong interpersonal skills, ability to communicate at all levels
• Strong communication skills, verbal and written
• Professional telephone manner
• Ability to work accurately under pressure and prioritise tasks to meet deadlines
• Strong attention to detail
• Own transport and drivers’ licence

NB! This job is now closed. You can apply for other jobs by uploading your CV.