Administrator (Wits RHI)

Main purpose of the job:

• To direct and coordinate Wits RHI – Shandukani Research project administration and related operational activities

Location:

• Wits RHI – Shandukani Research Centre – Hillbrow, Johannesburg

Key performance areas:

• Manage access control system for Shandukani safety
• Receive visitors to the SRC research center
• Awareness and adherence to relevant policies/guidelines related to the effective functioning of the organization’s research administration and facilities
• Coordinate and oversee the procurement process by liaising with relevant stakeholders (Project managers/coordinators)
• Disseminate information to staff and team members
• Welcome, identify participants’ needs, and direct them to specific projects
• Verbal Consent, Check co-enrollment status and capture
• Register participant on the board/queuing system
• Confirm ID and PTID number with Calendar and SC
• Provide participant with information as needed
• Verify and Identify ID documents; copy, certify and file all ID documents and update locator information as needed
• Reimburse participants on the FNB e-Wallet app
• Reconcile financial statement with WHC finance clerk
• Reconcile reimbursements with Milestone Visits monthly
• Housekeeping - Log a call for bottles of refilled water & switch off/on TV and Gas heater
• Printing, Binding, and laminating
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Facilities- logging calls for any issues for maintenance, air-cons, vents, and assets
• Perform and facilitate performance development and assessments

Required minimum education and training:

• Grade 12
• A relevant qualification in Business of Administration or Accounting

Required minimum work experience:

• Minimum 3 years experience in research and/or administration

Desirable additional education, work experience, and personal abilities:

• Trained in GCP.
• Experience working in a donor-funded organization or NGO
• Exceptional organizational and administrative skills with working knowledge of Microsoft Office
• Able to maintain confidentiality, tact, and professionalism at all times
• Able to exercise discretion, high levels of initiative, and independent decision-making
• Must be assertive, confident, and adaptable
• Self-motivated, able to work independently and work as part of a multidisciplinary team
• A valid driver’s license

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 05 April 2022.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• PLEASE NOTE: Our Client, WHC - RHI, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.

Please note:

• AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.