Administrator - Debtors/Quotations/Office

POSITION:

Office Administration (Debtors, Quotations and Office Administration)

LOCATION:

Germiston, East Rand

REPORTS TO:

Directors

REMUNERATION:

R120k – R240K  - Commensurate on experience

JOB TYPE:

Permanent position

START DATE:

Urgent post

REF :

-----

JOB BRIEF:

Great post exists with a progressive

REQUIREMENTS: The suitable applicant is required to meet the following:

General Requirements:

•  Matric essential
• Relevant tertiary qualification will be an advantage
• Own car is essential
• Must be a south African Citizen
• Fully Bilingual

 Technical Requirements: (Kindly note these will be strongly evaluated)

•  Must have 1-3 years’ experience in several areas of office administration as listed under knowledge requirements below:
• Advanced knowledge in:
  • Debtors
  • Quotations
  • Product costing
  • Invoicing
  • Sales Order processing
  • Stock control
  • Office Administration (Reception, Filing and Typing)
• Must come from an engineering industry preferably Process Weighing Solutions and Batching applications sector
• Must be proficient in Pastel Partners and MS Office Suite

 Behavioural Requirements:

•  Excellent communication, interpersonal relationship and listening skills
• Strong organizational and prioritizing skills with a high ability to deal with a countless amount of responsibilities and keep track of everything that needs to be done
• Time management and reliability is crucial and must be willing to go above and beyond when urgent situations arise without any complaints or hesitation.
• Conscientious of business hours and are always punctual to work
• Value accuracy and work with speed

DUTIES: the ideal applicant will be required to perform the following duties and should display the below listed  KPA’s in their CV’s and during the interview.

• Debtors clerk duties.
• Placing purchase orders / sales orders / quotations & Invoicing on Pastel.
• Quotations to be done on products, services and costings to be done same day.
• Sales order acknowledgements and processing of orders to clients to be done same day.
• Updating clients on their orders on a regular basis.
• Following up with quotations sent.
• Arranging and co-ordinating for orders to be collected or delivered.
• Experience with dealing with courier companies.
• Stock Control.
• Assisting with procurement of stock and orders from local and overseas suppliers.
• Full administration function including filing.
• Opening job cards for orders and services.
• Delivery notes and tracking thereof.
• Answer telephone promptly and politely and direct calls to correct party.

TO APPLY:

Applicants who meet the above listed requirements are expected to email a comprehensive CV which provides a detailed description of the duties and reasons for leaving listed.

Additional information required to complete your application includes:

1. Copy of matric certificate
2. Copies of relevant tertiary qualifications
3. Copy of Driver’s license if applicable
4. Copies of last 3 months pay slips
5. Copy of ID

IMPORTANT INFORMATION:

While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.

COMMENTS: When applying for jobs, ensure that you have the minimum job requirements. 

Only SA Citizens will be considered for this role. If you are not in the mentioned location of any of the jobs, please note your relocation plans in all applications for jobs and correspondence. Please e-mail a word/PDF Format of your CV to --------Please upload your CV here-------- and mention the reference number of the job.