Administrator

SUMMARY:
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POSITION INFO:

JOB DESCRIPTION
The Transport department currently has a vacancy for a motivated, professional and attentive to detail Administrator to join their team. The Administrator’s primary purpose is to provide administrative support to the Transport department. This person must have extensive
experience in a range of administrative functions and will be expected to manage a large workload.

REQUIREMENT

• Arrange ad-hoc staff transport using approved service providers

• Full Accounts Payable function. Obtain quote, process requisition, obtain PO number, receipt invoice. Submit COD customers for payment.

• Daily capturing of internal fuel usage and investigate any discrepancies

• Vehicle service tracker - daily capturing of vehicle kilometers

• Long distance trip report – weekly capturing of trip data

• Weekly capturing of stores issued stock used by transport

• Audit fleet card usage

• Renewal of annual membership licenses

• Assist Senior Administrator with various ad-hoc tasks

• Filing and archiving of paperwork

QUALIFYING EXPERIENCE

• Grade 12 (Matric)

• University degree or tertiary qualification advantageous

• Minimum of 3-5 years administrative experience in a transport, logistics or similar operational environment.

• Proficient knowledge of Microsoft Office - Advance Excel knowledge

• Must have own reliable vehicle

QUALIFYING ATTRIBUTES

• Excellent attention to detail and a high level of accuracy

• Ability to work under pressure and meet deadlines in a fast-paced environment

• Ability to process data quickly and accurately

• Excellent communication skills, both written and verbal

• Problem-solving mindset with the ability to investigate and resolve issues as they arise

• Work both independently and collaboratively within a transport team

Other Information:

Job title: Administrator

Reporting to: Finance Manager

Job type: Permanent position

Benefits include:

• Provident fund

• Medical aid – Discovery hospital plan

• Life cover at 4x annual salary

• Funeral cover

• 15 x paid leave days per annum

• Long service leave after five years of employment

Standard hours:

07h30 - 17h00: Monday - Thursday
07h30 - 16h00: Friday
May be required to work overtime as per operational requirements

Closing date for applications for this role is Thursday 29 October 2026.
We regret that it is not possible to contact all unsuccessful applicants. Applicants who have not been contacted within fourteen (14) days from the date of their submission should consider their application unsuccessful.

Please note that the successful candidate will receive a formal, written offer of employment after all applicable pre-employment checks have been completed. This offer will only be valid if it is signed by a company representative authorized to make such an offer. Representations made on behalf of the company in any other form do not constitute valid offers of employment and should not be construed as such.