Administration Clerk: Welkom

SUMMARY:
Our Client is seeking an effective and efficient Office Administrator with an understanding of accounting principles, to ensure all administrative processes, procedures and parameters are followed and maintained.

POSITION INFO:

Minimum requirements

• Grade 12 (Matric)
• +2 years Office Administration experience
• Must be Computer Literate
• Sage 300 knowledge
• Excellent communication skills
• High attention to detail

 

Responsibilities and duties include but are not limited to:

• Receptionist – answering of phones and taking messages
• Opening of COD customer accounts on Sage 300
• Assisting customers paying cash / card, recording receipt
• Sending quotes and invoices to customers
• Creating sales orders and quotes
• Processing of sales orders – check stock quantity, shipping, and invoicing of sales orders
• Creating of job file and recording info on job list, forwarding info to Johannesburg
• Capturing of timesheets and material usages on jobs
• Drawing and checking job costing reports
• Creating and cancelling of purchase orders
• Receipting and invoicing of purchase invoices
• Requesting, receipting, and processing of stock transfers to and from Branches
• Assisting customers with orders over the phone
• Ordering of stationery and buying of groceries
• Changing and adding of bin sequences
• Liaising with Head Office e.g., Sending through COD invoices for payment, customer payments made via EFT and Merchant payments
• Reporting to Branch Coordinator and Branch Manager
• Assist with general admin and filing
• Recon and maintaining a R5000 Petty Cash float for daily expenses
• Recon worksheets, prepare bank deposits and receipting of cash received from customers on Sage 300.
• Printing of outstanding sales report by the 25th of each month for checking and updating
• Liaison with Debtors/Creditors clerk in Johannesburg

 

Danielle Snyman

Specialist Consultant

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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