Administration Clerk

SUMMARY:

Our client, an esteemed manufacturing company is seeking an experienced Administration Clerk to ensure the smooth running of all office administration tasks

POSITION INFO:

This role will work to coordinate office activities and operations to secure efficiency and compliance to company policies

OBJECTIVES

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage phone calls and correspondence (emails, letters, packages, etc)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Assist colleagues whenever necessary

ADMINISTRATION

• Mail and packages - responsible for mail collection and distribution of incoming and outgoing mail/packages
• Undertake word processing, typing, data entry and photocopying as required
• Responsible for ordering supplies
• Ensure office areas including the staff room are always clean, tidy and adequately stocked
• Maintian customer and supplier database
• Maintain meeting room bookings and catering as required
• Assist the Operations Superintendent and staff as required
• Completing errands and other duties as required from time to time
• Follow up on queries, internal and external
• Assist with stock control and inventory systems
• Collating new vendor applications to be sent to Shared Services
• Reconciliation of weekily and monthly purchases
• Daily checking of weighbridge tickets
• Reconciling debt and credit notes

RECEPTION

• Ensure visitors are greeted promptly in a professional and courteous manner
• Ensure Visitors Book and attendent registers are accurately maintained
• Ensure phone calls are answered with courtesy and are directed to the appropriate persons
• Maintain phone systems i.e night switch, answering machine, messages
• Ensure reception area in clean, tidy and welcoming
• Ensure reception and adjoining areas have easy and safe access

PAYMENTS

• Cash and eWallet payments and reconciliation
• Monitor cash levels
• Signing up eWallet suppliers
• Attention to detail paying of customers
• Sorting out supplier queries
• Capturing of invoices
• Takeover from cash handling company
• Paying and reconciling petty cash for the branch

OTHER

• Any ad hoc work related duties as may be required from time to time

NB! This job is now closed. You can apply for other jobs by uploading your CV.