Administration Assistant

SUMMARY:
French Speaking Administration Assistant in DRC

POSITION INFO:

Administration Assistant required for a contract position in the DRC 

The role will undertake administrative activities, act as the primary contact point internally and externally for the Country Manager, the ability to collaborate across teams, manage communications, and coordinate partnerships with a wide range of internal and external stakeholders is essential.

Key Responsibilities   

• Provide general administrative support to the Country Manager and the wider DRC team.  Must be bilingual (English and French)
• Extensive diary management, including organizing meetings, interviews, and conferences
• Ensure effective utilization of Country Managers time by maintaining and balancing diaries, responding in a timely manner to emails and invitations, screening where appropriate, prioritizing and preparation of documents, dealing with general admin tasks such as mail, correspondence, handling calls and visitors, etc
• Manage competing priorities, exercise confidentiality, and use a high level of initiative, judgment, and frugality in all matters
• Organize official events that require company representation
• Maintaining regular and excellent relations with external and internal stakeholders
• Compile and distribute reports, including papers for Board and Committee meetings
• Provide administrative support to the wider Energy team
• Administrative support tasks including document control, scanning and correspondence drafting, formatting and document preparation and maintain records.

Experience

• Previous experience of administration or assistant work: 5 years+
• Computer literacy: Word, Excel, Outlook, PowerPoint, and ability to learn company-specific software.
• Knowledge of RDC administration.
• Understanding of project management.
• Qualifications
• A level or higher + additional degrees appreciated: in communication, technology or business subject may be advantageous.
• Fluent spoken and written English AND French languages skills as well as local languages.

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