SUMMARY: Administration Clerk
POSITION INFO:
Administration Clerk needed at a private health facility in Cape Town. The following requirements are needed.Support the Quality Manager in delivering a superior quality service Administrative:Perform administrative duties relating to Quality (QMS) and Environmental (EMS) processesCapture, extract, collate and compile data and reportsManage and maintain an efficient record and filing systemAttend meetings and in-service training as scheduledTake minutes of Health and Safety meetings and other, as requiredAssist the QSSS with coordinating and arranging of Quality and Legal training and Quality workshopsAssist the QSSS with coordinating and arranging of Quality Audits (Internal & External)Assist with incident investigation and follow up on Incidents.Assist with Quality Improvement initiativesDeliver training on behalf of the Quality Manager when required.Assist other departments (HR) on an ad hoc basis with Admin responsibilities. Document Control: Manage an effective document control processImplement and/or maintain the electronic document control systemMonitor the document control process in the hospital/facility COID: Compile documentation to be submitted to COIDFollow up with COID regarding submitted COID incident documentationFollow up on accounts generated through the COID processRequirementsGrade 12 (matric)A certificate in business / secretarial administration will be an advantage.1 -2 years’ previous administration or clerical experience.Strong computer literacy and competence in full Microsoft office suite is essentialExperience in dealing with customersCommitment towards continuous improvementAbility to work independently and manage timeReliable, motivated and hardworkingProfessional with integrityConfidentiality and discretion during contact with customers and colleagues.Knowledge of medical terminology will be advantageousKnowledge of hospital procedures will be advantageousSecretarial experience/qualification is advantageousQualification or experience in ISO 9001: Quality Management System or Occupational Health and Safety advantageousCompetenciesPlanning & organisingIf you are able to assist please send your CV to stella@------
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