SUMMARY:
We're looking for a detail-oriented Invoicing Clerk with a logistics background to handle accurate, timely invoicing for container transport, storage, and related services, and to ensure all billing aligns with operational and client requirements.
POSITION INFO:
Minimum Requirements:
- Matric (Grade 12)
- 2–3 years’ experience in invoicing or finance administration
- Experience in logistics, freight forwarding, or container transport.
- Relevant qualification in Accounting, Finance, or Supply Chain
- Strong attention to detail and numerical accuracy
- Good understanding of container logistics processes
- Knowledge of demurrage, detention, and port charges
- Proficiency in Microsoft Excel
- Experience with accounting or transport systems (e.g., Sage, Pastel, SAP, TMS)
- Strong organisational and communication skills
- Ability to work under pressure and meet deadlines.
Key Responsibilities:- Create and maintain Soft Ship files for each job
- Print and attach tracking reports to shipment files
- Collect, split, and file PODs (Proof of Delivery) and trip sheets
- Ensure full and empty PODs per leg are accurately filed
- Track empty container turn-in on shipping line/operator systems
- Verify and update delivery execution details (truck, trailer, driver, dates, times) in ERP
- Download Navis reports (imports) and upload into ERP system
- Perform stack close checks, reconcile Navis vs ERP, and validate stack dates
- Audit and maintain customer and supplier tariff masters in ERP
- Monitor and download pending task reports and follow up on outstanding items
- Validate cost splits and job costing accuracy before invoicing
- Scan and email PODs and invoices to customers
- Process and post invoices in ERP system
- Liaise with operations, cartage controllers, drivers, and finance to ensure data accuracy and completeness.
