Admin Manager

SUMMARY:
Reporting to the National Admin Manager, the Admin Manager is responsible for the Co-ordination and

POSITION INFO:

Reporting to the National Admin Manager, the Admin Manager is responsible for the Co-ordination and management of all administrative functions of the branch.

Key Responsibilities:

Finance

• Budgets prepared and circulated
• Forecasts prepared and circulated
• Review and analyse monthly store results
• Receipts and purchase orders processed and allocated to correct cost centre         
• Flash reports prepared and circulated
• Accruals and provisions report prepared
• Assist with financial year end reporting

Administration 

• Ensure compliance and adherence to all admin policies and procedures
• Review GRV’s and GIV’s
• Arrange and attend weekly and/or monthly departmental and monthly management meetings and record and distribute minutes.
• Authorisation of admin purchases (i.e. cleaning products, stationery, beverages etc)
• Management reporting pack prepared and circulated
• Documentation control function managed (i.e. customer files, stock movements, time and access records, employee records, preferred supplier list etc)
• Effective management of Capex
• Assist debtors with follow ups on overdue accounts
• Timeously resolution of queries.

People Management and HR Support 

• Salary input prepared and submitted to Head Office (i.e. overtime schedule, leave schedule, new engagement forms, staff loans etc)
• Performance Appraisals conducted
• Staff movement report prepared and circulated

Operations 

• Ensure that regular cycle counts are processed
• Conduct weekly and/or monthly meetings with operations team

Quality System Management

• Management System Audit Plan prepared and submitted
• Internal audits implemented
• Internal audits by the Management Systems Controller facilitated
• Follow up on Internal audit findings relevant to store and ensure implementation of recommendations.
• Working instructions drafted, prepared, and submitted for approval

Qualifications and Experience:

• B. Comm Accounting or equivalent
• 5-8 years relevant management experience
• Computer literacy, specifically Outlook, Word and Excel

Knowledge, skills & abilities

• Good Communicator
• Strong on detail and controls
• Analytical
• Knowledge and experience of Management Systems i.e. ISO
• Computer literature: MS Office Suite and SAP

In support of the company’s Employment Equity Plan, applicants from designated groups will be given preference for this position.

Closing date for applications: 13 July 2021

NB! This job is now closed. You can apply for other jobs by uploading your CV.