CORE PURPOSE OF JOB

To provide high level administrative support and co-ordination to the Deputy Director: Institutional Governance (IG), the IG Department and External Stakeholders, in particular to Council members.

KEY PERFORMANCE AREAS

*Office Management

* General administrative support for IG Department

* Stakeholder and Protocol Management

*Travel arrangements, financial administration and assistance with budget monitoring

*Coordination of Inaugural lectures

CORE COMPETENCIES

Core competencies required for the job:

• Strong coordination, administration and office management in support to the Deputy Director and the Institutional Governance Department.
• Ability to work independently when needed.
• Ability to process and handle confidential information.

• Excellent planning skills

Desirable additional education, work experience and personal qualities:

• In-depth knowledge of university policies and procedures.
• Good knowledge of governance practices.
• Good knowledge of the structures and the functioning of the University.
• Ability to work systematically and in accordance with set procedures.
• Excellent customer service skills.
• Excellent communication etiquette.
• Good time management and interpersonal skills.
• Good verbal and written communication skills.
• Proven record of maintaining confidentiality.
• Strong digital competency skills.
• Good knowledge of database structures.
• Proven ability to work on Diligent Boards, ITS, File Director and SharePoint.
• Accurate and methodical organisational skills.

REQUIREMENTS

Required minimum education:  Grade 12 or equivalent

Required minimum experience: 5 years relevant experience