Admin Clerk

Purpose of Job

An administrative clerk performs multiple tasks, with a strong focus on organisational duties. Office- related tasks may range from filing and answering the phone to basic bookkeeping. An effective office clerk has the ability to work diligently to help maintain smooth office operations. The ideal candidate will also be familiar with office equipment and procedures.

Key Performance Areas:

• Maintain files and records so they remain updated and easily accessible

• Undertake basic bookkeeping tasks and issue invoices, checks etc.

• Prepare essential documentation, including memos, reports, and other forms of communication

• Answer and respond to organisation emails and phone calls, and forward communications to appropriate parties as necessary

• Regularly check and maintain record of necessary office supplies

• Communicate regularly with staff to help procure needed items

Qualifications, Competencies and Skills:

• Minimum of 2-3 years’ experience as an Admin Clerk

• Grade 12/ Qualification in office administration (preferred)

• Very good knowledge of Microsoft Office

• Working knowledge or ability to learn to use office equipment, including printers etc.

• Strong communication skills

• The ability to work independently and seek help or assistance as needed

• Self-motivated and highly organised

• Distinctly dependable and trustworthy, with a strong and proven work ethic

• Must be prepared to work various shifts including weekends.

• Conflict resolution skills,

• Problem solving skills,

• Attention to detail,

• An ability to work well under pressure.