SUMMARY:
My client, a well-established company based in Somerset West is seeking to employ an Accounts Receivable/Accounts Payable Specialist with at least 3 – 5 years experience preferably in an engineering/manufacturing or project-based environment to join their team.
POSITION INFO:
Requirements:
- Matric/Grade 12 with a relevant qualification e.g., Diploma/Certificate in Accounting/Bookkeeping or higher
- 3-5 Years in AR/AP roles, ideally in engineering/manufacturing or project-based industries.
- Experience with Supply Chain Management platforms is advantageous.
- Proficiency in Xero is essential
- Familiarity with automation tools for OCR/invoice processing is a plus
- Strong attention to detail with sharp problem-solving and analytical skills
- Confident, professional communicator with client- and vendor-facing experience
- Thrives in fast-paced environments and comfortably manages dual-role responsibilities
- Numerically astute with a proactive, results-driven approach to collections
- Technically savvy with the ability to quickly learn and adapt to new software systems
Duties will include, but are not limited to:- Accounts Receivable
- Prepare and issue client invoices, including progress billings, commercial invoices, and ad-hoc project-related billing, ensuring compliance with SCM platform requirements
- Prepare SLA renewal quotes in conjunction with the relevant Account Manager.
- Manage debtor follow-ups through proactive collectors, including email reminders, phone calls and statements.
- Monitor and reconcile client accounts, resolving discrepancies and escalating issues to the relevant Account Managers/Production as needed.
- Collaborate with the Production team on stock-related invoicing synced from the inventory management system to Xero.
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- Accounts Payable
- Process supplier invoices and credit card receipts, including verification against purchase orders and delivery notes where applicable.
- Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting of Xero.
- Execute payments via batch processing of EFT etc
- Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
- Manage the new vendor vetting process.
- General Duties
- Support the month-end close by preparing deferred revenue journals, accruals, and reconciliations to aid the accountant.
- Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
- Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
- Contribute to system enhancements, including the inventory management system, Xero sync troubleshooting.
- Assist with any finance ad-hoc tasks as needed.
In return a competitive salary is on offer
