Accounts Receivable Administrator/ Debtors

SUMMARY:
Provide financial, administrative and clerical services including, processing and monitoring incoming payments and securing revenue by verifying and posting receipts.
Processing all supplier invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner.

POSITION INFO:

QUALIFICATIONS:

Grade 12
Formal bookkeeping and / or credit related qualification would be advantageous

TECHNICAL AND SPECIALIST SKILLS/ KNOWLEDGE/ EXPERIENCE:
Proven working experience as Debtors Clerk
Solid understanding of basic accounting principles
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with a knack for numbers
Hands-on experience in operating spreadsheets and accounting software (SAP beneficial)
Proficiency in English and in MS Office
Customer service orientation and negotiation skills
High degree of accuracy and attention to detail

KEY ACCOUNTABILITIES:
Process accounts and incoming and outgoing payments in compliance with financial  policies and procedures.
Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable and payable data.
Prepare remittances and payments, customer invoices and statements.
Reconcile the accounts receivable and payable ledger to ensure that all receipts and payments are accounted for and properly posted.
Verify discrepancies by and resolve suppliers’ and customer billing issues.
Facilitate payment of invoices due by sending bill reminders and contacting clients and compile a schedule of incoming payments.
Generate financial statements and reports detailing accounts receivable and payable status.

Debtors Function:
Full Debtors Function
Process Customer account applications and create new customers on the system
Credit vetting and credit limits
Ad-hoc Customer Quotations, Pro-Forma Invoices, Delivery Note, Credit Note and Invoice processing
Create monthly Customer statements, send out and confirm receipt
Attend to all queries to ensure payment is received on time
Attend to outstanding order queries

General Function:
Complete weekly and monthly filing
Compile weekly Dashboard Reporting requirements
Provide financial information for Vendor Application Forms
Attend to all general accounts receivable and accounts payable queries, internally and externally
Ad-hoc administration such as claim forms, filing, arranging travel funds, liaising with the banks and auditors
Any other reasonable task requested of you by management to perform

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