Accounts Receivable Administrator

SUMMARY:
To support the Accounts Receivable Manager by processing accounts receivable transactions in the SAP system, perform AR reconciliations, clearing, debtor age analysis, follow-up on outstanding debt, credit control and assist with reporting

POSITION INFO:

Required outputs: Functional

• Accounts receivable processing: Daily processing of all debtors incoming receipts and clearing of all customer accounts, request remittance advice to reconcile unapplied payments, verify tax exemptions, request WHT certificates and initiate journal vouchers.

• Debt collection: Compile AR age analysis report and update daily commentary. Follow up on unpaid or short paid accounts and ensure full payment is received, escalate and make sure they are resolved within SLA, Escalate and address outstanding debt issues to AR Manager and Business, as per Customer Account Management process.

• Credit control: Perform credit application function, annual credit limits reviews, credit adjustments, credit limit monitoring, notify customer/relevant parties when customer credit limit is about to be reached.

• Reporting: Update and provide daily commentary on overdue debtors, Daily confirmation, Actual vs. Confirmations, Subsequent receipts, Compile age analysis.

• Dispute and query resolution: Ensure to resolve customer disputes/queries within SLA, Escalate unresolvable disputes/queries to business manager, and communicate outcomes of disputes/queries to all relevant parties.

• Business controls and governance: Comply with AR policies and procedures, Comply with SLA criteria (specific to area of responsibility).

• Regularly meet with Customer and Regional Managers from different departments to discuss overdue debtors.

Comply with Safety, Health and Environment standards.

Qualifications , Knowledge and Skills RequirementsMatric / Grade 12.

• Studying towards University degree or National Diploma in Accounting or Credit Management.
• Minimum 2-3 years’ experience as Accounts Receivable Administrator.
• Experience with ERP systems (SAP R3 / B1).
• Intermediate skills in MS Office, Word, Excel and Outlook.
• Ability to analyse and perform AR reconciliations for customer accounts.

Understanding of company strategies regarding the improvement of Working Capital, Departmental goals, Process improvements.

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