Accounts Payable Clerk

SUMMARY:
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POSITION INFO:

An experienced Accounts Payable Clerk is sought to join the Finance team of this luxury 5* hotel.

Major Areas of Responsibility

• Accurately process invoices in accounts payable system and ensure that batches are posted.
• Payment of supplier invoices as and when they become payable.
• Sending remittance advices to suppliers after completion of payment run.
• Preparation of monthly reconciliations of creditors’ accounts statements against accounts payable age analysis.
• Assist in reconciling General Ledger and creditor accounts on a monthly basis to make sure that accounts are correctly balanced.
• Distributing expense account detail to user departments when required.
• Ensure invoices are properly authorized in accordance with levels of authority and allocate them to correct supplier and general ledger account on a daily basis.
• Updating current banking details of creditors and liaising with the Financial Controller in this regard.
• Maintain records, registers, and documents in order to facilitate internal and external audits.
• Assisting with external and internal audit queries.
• Accurate filing of invoices.

Qualifications and Experience

• Grade 12 / Matric qualification
• An accounting/bookkeeping qualification advantageous
• 7 - 8 years in a similar position (desirable)
• Experience in luxury hotels
• Knowledge of other hotel services
• Should be fluent in English. Additional language advantageous
• IT Knowledge:  Microsoft Office / Micros / Opera / MS Great Plains