Accounts Payable Clerk

SUMMARY:

An established manufacturer of agrochemicals is seeking the above to ensure that suppliers are allocated on time and accurately and to ensure that submissions to the bank are in accordance with Company policies and procedures for local and foreign creditors.

POSITION INFO:

Minimum requirements for the role:

• Must have completed a Grade 12
• A bookkeeping or accounting diploma would be advantageous
• Minimum of 4-5 years’ relevant work experience as a Creditors Clerk in an accounting environment
• Excellent communication (verbal and written), organisational, presentation and analytical skills are essential
• Must be computer literate in MS Office (Excel/Word/Outlook) and possess a working knowledge of Syspro
• Knowledge of .NET would be advantageous
• Must have an understanding of basic accounting principles and a working knowledge of banking payment systems and procedures

• Performing a 3-way check of all supplier documents once received by matching supplier invoices with goods received notes, purchase orders, credit notes, etc. in preparation for the reconciliation process.
• Liaising with suppliers in terms of account queries to ensure accurate processing for timeous payment.
• Raising payments in the AP module of Syspro.
• Processing manual and EFT payments into the cashbook module of Syspro.
• Managing supplier relationships.
• Ensuring regular maintenance of supplier master files in the banking systems, including supplier limits.
• Accurate processing of supplier payments in banking system.
• Ensuring regular maintenance and accuracy of supplier master file information in Syspro including supplier details.
• Ensuring that only active suppliers are available for processing.
• Ensuring correct allocations of supplier payments into relevant General Ledger accounts.
• Accurate processing to General Ledger accounts.
• Following up on internal queries with staff to ensure that Creditors are paid accurately and on time.
• Processing of standard month end transactions.
• Acting as a backup for other Creditors Clerks in the Department.
• Assisting with the preparation of the internal and external audit process.
• Conforming to relevant SHEQ rules and regulations as per company policy.
• Participating and assisting to maintain all SHEQ Management Systems certifications/standards.

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