Accounts Payable

SUMMARY:
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POSITION INFO:

POSITION
Administrator/Accounts Payable Clerk - Timeshare
REGION
Bryanston, Johannesburg

ABOUT THE POSITION
REQUIREMENTS, DUTIES & RESPONSIBILITIES:
- 5+ years previous Creditors/Finance experience at large hotel/lodge, preferably within the share block/timeshare industry
- A “matric” qualification including Mathematics as a subject
- Proficient on Sage One Accounting and Advanced Excel
- Valid SA ID
- Good numeric and administrative skills
- Excellent oral and written communications skills
- Ability to liaise at all levels
- Self-starter, go getter and suitable initiative
- Excellent interpersonal skills
- Able to work in a team
- Able to plan and manage deadlines and priorities
- Complete all duties as assigned by the Finance Manager and the Financial Accountant
- Assist in day-to-day finance operations and are primarily responsible for computing, recording, collecting, analysing, and verifying numerical data for use in maintaining accounting records of the financial operations of the company.
- To ensure that control systems are operating effectively within agreed parameters.
- Processing monthly journals via reports provided by Financial Accountant.
Invoice Processing:
-Process all invoices ensuring they are matched to relevant purchase orders, authorised and are valid and compliant.
-Check and process all credit notes and allocate as necessary.
-Manage purchases against budgets.
Supplier Reconciliations:
- Reconcile supplier statements with company records.
-Liaise with all creditors and suppliers.
-Identify and resolve discrepancies with invoices/statements in a timely manner.
-Review all supplier statements ensuring all documentation has been received and processed accordingly.
Payment Processing:
-Prepare payment requisitions based on reconciliations, within deadline set.
-Produce weekly aged creditors lists and take appropriate action to clearing down the outstanding items.
-Produce 15th and month end aged creditors lists with commentary, within deadline set monthly, for review.
-Capture/allocate payments on Sage
-Load payments on online banking system.
-Ensuring all financial documents are filed and organized efficiently.

General
-To complete general administrative duties as is required of the position.
-Assist with audit requisites and activities.
-Maintain and update the status of Intercompany/Interdivision accounts, included but not limited to recharges, allocating payments etc.
-Maintaining stationary for the office.
LEVEL
General
EXPERIENCE
Minimum of 5 years
SALARY
The package includes a mandatory 5% deduction toward the company’s provident fund. Medical Aid is available as part of the CTC package. The remuneration will be discussed at the interviews or upon individual requests.

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