The main purpose of this position is to process reconciliations against supplier statements, capture invoices, deal with queries and ensure compliance with financial policies and procedures, all to ensure that we are able to deliver on our purpose, which is "to give our guests a complete experience and a perfect stay".
MAIN DUTIES & RESPONSIBILITIES
- Be the Company brand ambassador in dealings with suppliers and co-workers (living the company’s Purpose & Values)
- Ensure that all procedures in the department are followed according to Standard Operating Procedures and that all required records are completed accurately and timeously
- Capture all non-stock related invoices into Sage e.g., Eskom, Maintenance, Rentals, services etc
- Capture Amex, Nedbank & Yoco invoices for commission to supplier accounts
- Make copies of capital expenditure invoices and give to Asset Controller
- Check that all debit order supplier invoices are captured
- Follow up on pro-forma invoices for tax invoices after payments are made and capture
- Prepare a list of pre-payments/ deposits with info and reconcile - Follow up with various heads of department
- Check and split agent Invoices for commission
- Rental calculations
- Obtain suppliers' statements monthly, reconcile to Sage Accounts Payables ledger
- Deal with suppliers & resolve all outstanding queries timeously
- Balance intercompany accounts
- Balance intercompany recharges accounts and confirm both agree
- Check control accounts balance or zero where applicable i.e., Goods in transit & GRV control
- Check outstanding PO not processed and investigate and correct
- Capture provision journals
- Do month end recurring journals for traversing
- Check pre-payments
- Balance accruals account
- Jnl balance transfers between intercompany AR & AP to loans
- At month end check all suppliers already reconciled to be paid against the supplier age analysis and pay
- Prepare VAT recon
- Accurate & tidy filing of all documentation
- Ensure good communication on all levels to ensure effective and efficient operations
- Attend regular training and coaching sessions
- Perform any other reasonable duties as requested by management
REQUIREMENTS, QUALIFICATIONS & EXPECTATIONS
- Grade 12 (essential)
- 3-5 years’ experience similar position (hotel / hospitality industry experience preferred)
- Well-spoken (English language & communication skills)
- Professional and well presented
- Computer competence. MS Office (Excel), Sage Evolution
- Ability to perform calculations and prepare detailed reports
- Effective handling of detailed information and consistent attention to detail
- Excellent problem-solving, analytical, and numerical abilities are crucial
- Good understanding of accounting procedures
- Excellent organization skills
- Ability to multitask
- Ability to work under pressure and meet deadlines
- Great interpersonal and teamworking skills
- Must also be able to work independently
- A person of integrity, sound judgement and with ethical behaviour
- Confidence, self-motivated, result driven, ability to handle constructive feedback
It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio.
South African citizenship is advantageous. A valid work permit is essential if you are not in possession of a South African ID document.
All new appointments at The Royal Portfolio’s properties will need to show proof of vaccination against Covid 19.
It is a requirement of the Thornybush Nature Reserve is that all staff undergo a pre-employment polygraph test.
