Accounts Clerk

SUMMARY:
Ultra Luxury Hotel opening in Sea Point is looking for an Accounts Payable & Receivable Clerk.
 
The Accounts Payable / Receivable Clerk is responsible for the accurate and timely processing of all supplier invoices, payments, and debtor collections supporting the financial integrity and cash flow management of the property.
 
Proven hotel pre-opening experience is essential. The candidate must have been an integral member of a hotel opening team, actively involved in establishing operational standards, systems, service culture, and team structures from the ground up prior to the property’s first guest arrival.

POSITION INFO:
Duties:
 
Process and capture all supplier invoices accurately into the accounting system.
Reconcile supplier statements and resolve billing discrepancies in a timely manner.
Prepare payment runs ensuring all payments are authorised and documented per policy.
Maintain an up-to-date creditors ledger and manage the accounts payable inbox.
Issue invoices to corporate accounts, travel agents, and group clients promptly.
Follow up on outstanding debtors and ensure timely collection of receivables.
Reconcile daily revenue reports against PMS records and banking transactions.
Prepare month-end AP and AR reports for the Accountant and Financial Controller.
Maintain accurate filing and document management for all financial records.
Liaise with suppliers, guests, and internal departments to resolve account queries.
Ensure compliance with all internal financial controls and audit requirements.
Assist with internal and external audits as required.
 
Requirements:
 
Diploma or Certificate in Accounting, Finance, or Bookkeeping.
Minimum 2–3 years’ experience in an accounts payable/receivable role.
Hospitality industry experience advantageous.
Proficiency in accounting software (SAGE, Pastel, Xero, Protel, Opera or similar).
Intermediate to advanced Microsoft Excel skills.
Demonstrated experience serving an international, high-net-worth, and culturally diverse clientele, with a refined understanding of the nuanced expectations, sensitivities, and preferences of discerning global travellers.
Thorough understanding of the intimate, detail-obsessed, and hyper-personalised service culture that defines a 102-key operation where every guest interaction carries the full weight of the brand
High degree of accuracy and numerical aptitude.
Strong organisational skills and attention to detail.
Ability to meet deadlines and work under pressure.
Honest, trustworthy, and able to handle confidential financial information.
Good communication and interpersonal skills.
Methodical and process-driven approach to work.