Accounts Clerk – EE

SUMMARY:
Do you have a Diploma in Finance, and experience managing debtors, creditors, cashbook and loading payments onto banking?

Our corporate client, based in Observatory Cape Town, requires your expertise in assisting their small finance team. If you are looking for longevity at a company where there is little staff movement, this is an ideal opportunity.

Immediately available candidates are preferable.

POSITION INFO:

REQUIREMENTS

• Matric
• Certificate/Diploma: Bookkeeper or Diploma/Degree in Accounting
• 3 – 5 years working experience in a similar role
• Effective communication in English
• Computer literate
• Attention to detail and numeric accuracy
• Good time management
• Deadline driven

• Check whether invoices received from buying have been captured correctly
• COD invoices done daily
• Accounts due by 9th and 15th are priority at the beginning of every month
• Reconcile statement to our records
• File accounts after month end
• Reconcile bank statements to payments issued
• Sort our queries by communicating with creditor or other internal staff
• Processing of utilities payments
• Vehicle registration and traffic fines
• Reconciling all 30-day creditors by the 25th of every month on excel
• Sending remittance/reconciliation, at month end, to all suppliers
• Prepare COD suppliers for payment
• Following up on returns “RTS” (ensuring that all returns were signed for and credited or replaced)

• Balance cashbook for close-off
• Make adjustments in cashbook
• Receive authorised invoices from various branches
• Prepare payment requisitions

• Prepare and process month-end journals by set deadlines
• Make copies and prepare schedule for year-end (audit requirements)
• Capturing non-stock invoices and allocating to correct GL codes on JDE

• File all documents in accordance with corporate requirements
• General administrative duties
• Any other lawful instruction which is in line with above capabilities
• Updating suppliers data on the system
• Communicating with suppliers daily

• Analyse all debtors over 30 days
• Check on JDE if they have paid
• Email monthly account statements
• Daily payment allocation to relevant account, correctly
• Follow up on unknown payments
• Authorise billing on overdue debtors
• Do customer reconciliations
• Weekly allocation of credit notes to relevant accounts
• Signing off quotes to verify account status
• Printing of pro-forma invoices
• Clear age analysis monthly
• Reconcile remittance against statement and following up on queries

• Phone customers based on payment/credit status
• Physically visit clients to resolve issues
• Request proof of payment where necessary
• Follow up on payment promises within 3 days
• Provide customers with POD’s, statements and invoices
• Check and verify POD’s against JDE statements

• Filing of all paperwork accurately
• Participate in all stock takes