Accounts Assistant

Creditors

·         Process all approved purchase orders daily/when required.

·         Process all Supplier invoices/credit notes based on approved purchase orders and proper supporting documentation.

·         Request of supplier statements, supplier reconciliations, Weekly and monthly preparation

of payment packs.

·         Liaise with suppliers in case of enquiries.

·         Calculate monthly creditors cash flow projection on a rolling two-month basis.

when required by Financial Manager.

·         Handling, reconciling, and processing (on weekly basis) of Petty Cash.

·         Assist with receiving of goods for Hospitality department when required.

·         Assist Accountant with asset register where required.

·         Assist with administration of Insurance claims.

·         Assist with audit preparation.

·         Assist with ad hoc accounting tasks.

Debtors

·         Daily review of cash up reconciliation and resolving any discrepancies with Hospitality Manager.

·         Assist Hospitality Manager with calculation of tips.

·         Importing of Daily sales to finance System (Pastel Evolution) and Reconciliation of Customer control account.

·         Assist with weekly/monthly Stock takes to ensure proper procedures are followed. 

·         Preparation of monthly stock reconciliation and resolving differences with

specific Managers responsible for stock.

·         Issue of vouchers to the public.

·         Monthly Reconciliation of outstanding vouchers.

·         Assist with running attendance/ overtime reports from the clocking system for the

Hospitality/ Financial Manager.

·         Assist with audit preparation.