Accounts & Packhouse Assistant

Our client in the Klapmuts Region, an innovative and dynamic agricultural business, is looking for a Accounts & Packhouse Assistant.

KEY PERFORMANCE AREAS

• Accounts
• Supplier Invoice Processing on Xero
• Scanning of supplier invoices and attaching them in Xero
• Ensuring a copy of each supplier invoice is printed and in the physical files held
• Check that each delivered good, or service rendered has the attached supporting documents
• Calling suppliers to follow up on invoices after payment on quotes / pro-forma invoices
• Identifying discrepancies between invoice and pro-forma invoices / quotes and informing the accounts
• Monthly Supplier Reconciliation
• Resolving any supplier queries that may arise or look unusual

• Filling and keeping records up to date
• Assisting the accounts team with any ad hoc processing
• Checking that VAT is correctly captured on the supplier invoices
• Saving Diesel and Petrol invoices on Dropbox for the Accountant to prepare the VAT rebate reports.

Packhouse

• Capturing raw material harvest report to date
• Populating information onto CHEP THAN Notes
• Printing Customer Invoices and completing THAN NOTES accompanying the truck driver and assistant with the load and match the invoice and THAN Note to the load
• Print labels for finished stock for the packhouse
• Crate and pallet stock count weekly on a Monday morning before work starts +/- 6 - 7 am
• Sign off pest control service report with Eco Pest control service monthly
• Stocktake of packaging materials and revising of packaging materials on hand and ordered. Placing of orders under Theo’s supervision
• Place CHEP orders on the CHEP Online Customer Portal
• Issuing CHEP incoming orders for pallets and crates and handing this to the transport / truck team for collection of the order by the truck team at the CHEP Site / CHEP Customer Site.
• Prepare the weekly crate plan order for Freshmark every Thursday, send this on to Freshmark on Friday before 12PM
• Update the raw material sheet daily
• Update the pack out % weekly to be ready for the next week
• Request certificates of conformance from suppliers on packaging material
• Keep Packhouse staff contracts up to date
• Place weekly orders of packaging material from the relevant suppliers
• Check stock take counts received from the Packhouse staff
• Provide the supplier invoices on packaging material to Management for approval on payment

REQUIREMENTS

• Matric / Post Matric qualification
• 3-5 years’ experience within a similar role
• Must be fluent in English and Afrikaans, both verbal and written
• Proficiency in Xero and Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Proven strong planning and organizational skills and the ability to work effectively and efficiently in a dynamic environment
• Able to work independently
• Previous experience with agricultural business would be advantageous
• Own reliable transport

SALARY

R15 000

Please use the following reference number in the subject line of your email:  CR517 when applying for this position. Please submit your CV in Word Format to   Kindly consider your application unsuccessful should you not receive feedback within 1 week.