SUMMARY:
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POSITION INFO:
AUXILIAR ADMINISTRATOR / EAST LONDON – This position will suit someone that has worked within the Automotive Manufacturing Industry. This is a support role that will assist higher-level administrators and Management with routine office, clerical, and coordination tasks. The position is based in the IDZ, will suit someone residing in the area.
Requirements:
Grade 12
Computer Literacy (MS Office)
Office Administration Qualification
Experience in Debtors/Creditors/Invoicing/Pricing
Experience in Purchasing of PPE and office consumables and stationery
Exceptionally organised
Strong attention to detail
Good communication in English and interpersonal skills
Ability to work independently without supervision.
Must be able to meet deadlines
Key Responsibilities
Manage the switchboard allocating all incoming calls
Submit shipping documents to the freight forwarders
Manage Debtors accounts (request remittances from Customers, download invoices monthly, reconciliations and sent statements to customers with follow ups.
Manage Creditors (submit purchase invoices to Spain and PKF when required)
Captured of Invoices on MRP system (Izaro) and send to Spain headquarters
Update pricing on MRP system (Izaro) for customers on a quarterly basis
Suppliers and Customers new accounts creation
Purchasing PPE for all employees,
Purchase stationery for production and office staff
Purchase staff consumables
Manages internal factory staff orders and consumables
Submit all factory staff approved hours timesheets to Finance for payment weekly
Assist in obtaining quotations when required
Update price increases from the Suppliers on the MRP System
Create Purchase Orders on MRP System (Izaro)
Creating New Item References on MRP system (Izaro) for New Projects and update Master Data
Salary – R10,000 per month
APPLICATION PROCESS: Online applications will receive preference, alternatively e-mail CV with recent head and shoulder photo to , ensure you use “ADMINISTRATOR" as a reference in the subject field. Please deem your application as unsuccessful if you receive no feedback after 4 weeks.
