Receptionist (Paarl – Cape Town)

Key Skills Required:

Grade 12 with Maths and Accounting.

Computer Literate.

Eye for detail.

Communication skills.

3 Years General Accounting.

Key Accountabilities:

Answer all incoming calls on switchboard, put the calls through to the correct persons and take messages when employees are not available.

Ensure that messages are relayed to the correct person as soon as possible. (via e-mail, copy FM)

Handling of visitors in a professional and helpful manner.

Update telephone extension listing on the shared drive.

Ensure that all banking and deliveries / pick-ups done on time, daily.

Loading of requisitions for phone repairs, stationery and courier services on time and accurate.

Ensure that all bank account entries are accurate and reconciled daily.

Bank account reconciliations are done daily (GL – CB – BS) as soon as Bank Statement turn from Provisional to Final and are numbered. The bank recon must also be updated daily.

Update foreign currencies daily on Navision with information received from Standard Bank.

Responsible for the completion of documentation for daily despatch of items by courier services.

Register post and packages receive from couriers to be written up in the relevant register and receiver needs to sign for receipt of letter / package in register.

Receive and sign off on a daily basis book from store with GRV’s, Delivery notes and Invoices to process.

Posting / capturing all creditors / consignment creditors’ tax invoices. Ensure that the correct quantities are invoiced at the correct prices. (If one order has more than one invoice, each invoice must be captured separately with its correct invoice number and date.)

Ad-hoc duties required.