Personal Assistant / Events Coordinator

SUMMARY:
Our reputable client, in Port Elizabeth, is currently looking to employ a Personal assistant / Events Coordinator. 

An exciting career opportunity awaits you!

POSITION INFO:
Requirements:

• Proficiency in the Afrikaans language is non-negotiable.
• Matric qualification or equivalent is essential. 
• 7 years experience in a similar position. 
• Computer literacy is essential.

• Receive/screen calls for the Director.
• Manage the Main email inbox and distribute emails to the relevant staff members.
• Committee meeting duties such as preparation of agendas and minutes, typing of minutes, issue meeting notices, ensure the attendance by committee members, and maintain mailing lists. 
• Arrangements for regional meeting and events, preparation of budgets, notices and adverts, booking of meeting venues and catering services, responsible for sending out electronic reminders etc.
• Preparing of general communication via bulk email, SMS portal, WhatsApp Groups etc. 
• Prepare and issue articles, newsflashes, notices as required.

• Forward certain complaints to relevant staff.
• Forward Arbitration/ Adjudication requests (Copy) Director.
• Preparation of Arb/ Adj nomination letters.

• Bookings for flights, accommodation, car rental and arrangements for Director, Committee Representatives and Staff Travel. 
• Coordinating staff travel. 
• Record and arrange travel reimbursements for members.

• Prepare and maintain annual awards list for Membership Awards.
• Prepare certificates and framing. 
• Correspond with awardees.

• Electronic Banking
• Verification of payments prepared by Bookkeeper
• Forward to Director/ Releasing authority.

• Company website articles.
• Assist with management of website.
• Review and update information, articles, etc. regularly.

NB! This job is now closed. You can apply for other jobs by uploading your CV.