Duties and Responsibilities:
* Schedule health and safety meetings on a monthly basis, and record these meetings in writing, filed in the designated filing system.
* Oversee the purchasing process for non-stock branch purchases timeously.
* Open and close the branch according to stipulated times. Written permission must be requested for deviations.
* Ensure that all donated food items are defaced properly before distribution.
* Oversee the food sorting process, ensuring that only good quality food is passed.
* Ensure a timely, quality, efficient and effective execution of all the warehouse functions / processes.
* Ensure that all The Company’s equipment is regularly serviced and maintained, as per the manufacturer specifications and The company’s requirements.
* Ensure that all The Company’s vehicles are serviced according to stipulated service intervals and manufacturers’ requirements.
* Ensure that all vehicles licenses are current, and that renewals take place at least one month before expiry. Ensure that all the necessary and relevant documents are obtained from the National Office timeously, and filed in a designated filing system.
* Ensure drivers have a valid driver’s license and PDP.
* Ensure that all the necessary quotes (three quotes) for repairs are obtained timeously and that authorisation is obtained prior to effecting repairs. Ensure that repairs are done within a reasonable time. Ensure that all the necessary and relevant documents are filed in a designated filing system.
* Monitor the fuel usage and ensure that this cost remains within budget.
* Implement least-cost routing for all collections and deliveries. Obtain written authorisation for deviations from approved routes.
* Run daily Ctrack reports for all vehicles.
* Address and resolve donor enquiries and complaints timeously.
* Compile reports as and when necessary.
* Work within national operations guidelines and approved budgets.
* Implement the company’s SA national strategy within your branch.
* Submit a disciplinary action report on a monthly basis to the National Office.
Key Skills
* Passion for working in NPO sector and making a difference.
* Ability to manage multiple projects with attention to detail, maintain focus on tasks and produce accurate work.
* Ability to communicate effectively both orally and in writing. Make presentations and develop reports as needed.
* Must be able to pass criminal background checks and credit references.
* The highest level of personal integrity is essential.
* Ability to establish and maintain effective working relationships with diverse stakeholders.
* Be a creative problem-solver with strong organizational, planning, anticipatory management skills, able to handle multiple priorities, and effectively work with a diverse team.
